SOP document vs User Guide document

Hi again~

Finally I get an idea to post about it documentation. After being so occupied to the documents, phew~

This time I’ll try to share about the difference between SOP documentation and user guide documentation. This posting maybe seems unuseful but I believe that there still are some of us who still don’t fully understand yet about the difference between SOP and user guide documentations.

As the document’s name depict, SOP is the document which describes the standard procedure in doing something, in this term, using some functionalities available in a project. It’ll serve you as a guide so you won’t meet any difficulties in using the functionalities later. You’ll find the steps to do something in SOP, and the picture of application screen shoot following the action that you do based on the step. SOP tells you to do the right steps so later you’ll get the supposed respond from the application. Hence, SOP document will only consists of the steps in using available functionalities in an application. You won’t find any detail description of the functionalities available. SOP for similar functionalities should differ depend on the role who uses the application, hence if you have role as administrator and your friend has role as staff, SOP document that both of you accept will be different. Imagine if your companies have employee management application. You act as one of HR executive, while one of your friend, let’s called her A, works as an employee. As HR executive, you can manage all employees data, including payment, position, etc. While A as an employee, can only manage her own personal data. Thus, SOP for both of you should be different.

Let’s move on to the next topic, user guide documentation. As the name’s depict, user guide documentation describes the complete guide to the user of the application. Because it is the complete version guide of an application, there should also steps in using functionalities. Thus, user guide documentation consists of SOP, glossary of an application, complete description of available functionalities in an application. Different from SOP, user guide consists of functionalities available for each roles, that’s why several SOP can be a user guide. User guide documentation will also describes about the failure options of available functionality, and any other possible scenarios for each functionality.

Then, when should we use SOP and when should we use user guide? I think the answer will depend on the requirements of the application. In my point of view, SOP will be enough for smaller application, while user guide will be necessary for larger and wider application.

I think that’s it for now, I’ll update the post if there’s something came up to my mind later~

Cha ^^

 

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IT Project Kick Off Meeting

Meet again with me~

Some days ago I did kick off meeting with the development team, which reminds me that I also can share about it here.

I believe that some of you have been familiar with kick off meeting term by now. Kick off meeting is the beginning of the development of an IT project. Kick off meeting means the project will be introduced to team member and shareholder. By conducting kick off meeting, smooth and deep understanding about the project is expected. Kick off meeting shouldn’t describe about the project in very detailed manner. Kick off meeting attendant will only describe what is the project all about, the project scope, project purpose, team member if it has been decided before, the responsibilities of each team member, etc.  Kick off meeting can discuss about the module as a whole, attendant can also make the scope clearer by discussing with each other.

The attendant of kick off meeting is the shareholder of the project. This way, the shareholder can get to know each other better so latter the communication needed when developing the project can be executed smoothly. Each shareholder will also know which function is whose responsibilities, this way the communication of each team member should be more effective and efficient.

Kick off meeting will also discuss about the timeline of the project as a whole, so later each shareholder can remind each other when the project goes near the deadline.

I believe that not all project team member do kick off meeting before the project is started. It’s not mandatory so the project with less scale don’t have to do the kick off meeting first. But I think it’s necessary for the project with bigger scale to large scale to do this kick off meeting. Beside the functions above, project kick off meeting will also make the shareholder feel as the owner of the project, thus they’ll do better to finish the project which is regarded as their own.

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Application Security vs Application Simpleness

Let me get back to my right track that is IT world first. Huf, such a hard time to share something if u don’t have enough experience ><

I get this idea to bring out the topic about Application simpleness vs Application security. Why should we tandem these two different things? Because these two are rival which influence each other. How come? Let’s get started to the main topic then~

Should get to the understanding of each terms first to compare them, so you’ll get the reasons why these things above is head to head in an application.

Application simpleness often comes along with the term usability. It’s the usability of the application, the simpleness of user interface of an application which makes common people can use the application easily. Its simpleness makes it possible for common people not to undergo any training in using the application. I choose the term common people here to describe people who not related at all to the application, or people who don’t know much about the application, or people who don’t have any or only have less knowledge in the ability and usability of the application. As the additional, I believe that the simpleness of an application can’t be significant enough if the application’s complexity is still low. You know, you can’t get the simpleness of the application only by using search engine, email, messenger, word processor, etc. You’ll know the meaning of application simpleness when using complicated applications such as ERP modules like financial, human resource, asset management, etc. You’ll realize that without having enough knowledge about the application, you can’t use the application to the fullest. I wish this explanation is good enough to make you all understand the meaning of application simpleness.

Move on to the next topic, application security. You should have understood the terms well because  almost all of us had used the application at least once. Usually, term application security gets tightly related with application data. Imagine when we have really important data to be saved in an application, unfortunately the application can be accessed worldwide through the internet. How can the application ensures that our really important data won’t be taken by some irresponsible parties? Or how can our important data not to be exchanged between another user? This is what application security all about.

So, how can application security be compared to application simpleness? You see, when using a simple application, you don’t have to go through many procedure to insert your data to the application. But of course, for the application to ensure your data security, there should be some procedures for you to insert the data. The easy example where simpleness is go head to head with the security is, when you insert many types of data to an application. Simple application will take whatever data you’ve inserted, while secure application ensures that the data you’ve inserted is correct. For example for phone number, to make it easy for the user (in relation with application simpleness), an application can take whatever value you’ll insert, but a secure application should ensure that the application should only accept number value. For higher example, we can take user’s phone number field. For simple application, whatever phone number inserted shouldn’t be processed longer, application should only save it to the database. For secure application, phone number inserted will be processed longer to the provider of phone number to check the availability and validity of inserted phone number.

Building a simple application is really important, as we can’t avoid common people who will use our application, while building a secure application is other story which like a wall that should be broken by all applications. That’s why building a simple application is good enough, but you shouldn’t forget about the security of the application. Go back to your original purpose to know which one should be higher priority, because as I described before, these two things can’t stand in the same terms.

I hope this description can be useful as usual~

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Super Junior 8th Anniversary

Hi there all, dear fellow ELF~

Happy belated 8th anniversary to our proud Super Junior oppa member deul~

I didn’t have chance to post this writing earlier because my mood is getting worse nowadays, because of some reasons.. But really, I can’t take my eyes off off Super Junior oppa deul, who have been doing really well in Super Show 5. I believe that most all of you have known about the event Super Junior have done to celebrate their anniversary, cost play all the way~

For some of you who still don’t get to know about the event, Super Junior oppa did the cost play event in their way to London. They went there wearing the costume, which I really didn’t get the relation with each member, LOL.. They’re hilarious, which made me even prouder to be ELF <3<3<3

I do believe that they do this out of they concern and love to beloved ELF and beloved member who can’t join them at the moment. Even Heechul-ie oppa who didn’t tag along to London  went all the way cost playing in the airport. They’re truly amazing. I feel like listening to Super Junior – Good Friends

Following is the picture of our oppa deul cost playing thing at the day. Don’t forget that the following picture belong to each owner, I just take it from google so the pictures aren’t mine:

Truly, it’s such an amazing story where Super Junior can last longer than what people expected before. I myself disliked them a lot before. Judging people by only outer appearance really bring you to another meaning of being bad person. I did judge them before, accusing them to only good at performing but can only barely sing. Fortunately they prove me wrong. I’ve been Korean drama fans for few years by now, and I watch Cinderella Sister, and there I hear Yesung oppa voice which is truly gifted. There I dig a lot about Super Junior through the song, and finally, their history and struggling through the idol world. I can understand you all not to like them but please, don’t judge them or any other idols just by the outer appearance. You don’t know them that deeply ><

I wish the best only for Super Junior oppa. Wish they can be us ELF forever, be happy, be healthy, be everlasting group which move many people heart by their friendship, music, performance, personalities, etc.

We love you, Super Junior~

좋은 사람 이요 슈퍼주니어 오빠들

Uri neun ELF- ieyo~

<3<3<3

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